Overview

This web service retrieves a list of expense reports (PwsExpenseDocument), based upon a list of unique expense document identifiers (PwsExpenseDocumentRef) or resource identifiers (PwsResourceRef)

Request Format

PwsGetExpenseReports Request

PwsGetExpenseReports
- serviceRequest: PwsGetExpenseReportsRq
  - RequestId: Int32
  - SessionTicket: String
  - ExpenseDocumentIdentity: PwsExpenseDocumentRef
  - IncludeUnreceivedOnlyFlag: Boolean
  - NumberMonths: Int32
  - ResourceIdentity: PwsResourceRef

Request Element(s)

Element	Data Type	Required?	Default	Description	Sample Data
RequestId	Int32	No		Click here for more information.	1
SessionTicket	String	Yes		Click here for more information.	Aa/HJL2aAIqnCD1DEazq8Q==
ExpenseDocumentIdentity	PwsExpenseDocumentRef	Yes		This structure represents the unique key fields associated with identifying an expense document
IncludeUnreceivedOnlyFlag	Boolean	No	false	If set to 'true', only expense reports that have been marked as 'received' will be returned	false
NumberMonths	Int32	No	0	The number of months prior to the current month, the expense report(s) returned by this service must contain at least one cost card within this window	12
ResourceIdentity	PwsResourceRef	No		This structure represents the unique key fields associated with identifying the resource. If a ResourceIdentity is not specified, the authenticated resource identity will be used. If the resource identity is supplied and, it differs from the authenticated user, the authenticated user must have permission to view the specified resource's expense documents, otherwise the service will fail.

Request Usage Example(s)

Example 01

<soapenv:Envelope xmlns:soapenv="http://schemas.xmlsoap.org/soap/envelope/" xmlns:pws="http://projectorpsa.com/PwsProjectorServices/" xmlns:req="http://projectorpsa.com/DataContracts/Requests/" xmlns:tim="http://projectorpsa.com/DataContracts/Shared/TimeAndCost/" xmlns:com="http://projectorpsa.com/DataContracts/Shared/Common/">
   <soapenv:Header/>
   <soapenv:Body>
      <pws:PwsGetExpenseReports>
         <pws:serviceRequest>
            <req:RequestId>1</req:RequestId>
            <req:SessionTicket>Aa/HJL2aAIqnCD1DEazq8Q==</req:SessionTicket>
            <tim:ExpenseDocumentIdentity>
               <com:DocumentNumber>ER00721</com:DocumentNumber>
            </tim:ExpenseDocumentIdentity>
            <tim:IncludeUnreceivedOnlyFlag>false</tim:IncludeUnreceivedOnlyFlag>
            <tim:NumberMonths>12</tim:NumberMonths>
            <tim:ResourceIdentity>
               <com:ResourceReferenceSystemId>E123</com:ResourceReferenceSystemId>
            </tim:ResourceIdentity>
         </pws:serviceRequest>
      </pws:PwsGetExpenseReports>
   </soapenv:Body>
</soapenv:Envelope>

Response Format

PwsGetExpenseReports Response

PwsGetExpenseReportsResponse
- PwsGetExpenseReportsResult: PwsGetExpenseReportsRs
  - Messages: PwsMessage
  - ResponseId: Int32
  - Status: RequestStatus
  - ServerTimestampUtc: DateTime
  - ExpenseReports: PwsExpenseDocument
  - CreateExpenseReportsPermissionFlag: Boolean

Response Elements

Element	Data Type	Description	Sample Data
Messages	PwsMessage	The web service response status and message. Click here for more information.
ResponseId	Int32	Click here for more information.	1
Status	RequestStatus	Click here for more information.	Ok
ServerTimestampUtc	DateTime	Click here for more information.	2018-02-27T19:11:06.216758Z
ExpenseReports	PwsExpenseDocument	This structure represents the fields associated with an expense report
CreateExpenseReportsPermissionFlag	Boolean	If set to 'true', the authenticated user has permission to create expense reports	true

Response Usage Example(s)

Example 01

<s:Envelope xmlns:s="http://schemas.xmlsoap.org/soap/envelope/">
   <s:Body>
      <PwsGetExpenseReportsResponse xmlns="http://projectorpsa.com/PwsProjectorServices/">
         <PwsGetExpenseReportsResult xmlns:a="http://projectorpsa.com/DataContracts/Shared/TimeAndCost/" xmlns:i="http://www.w3.org/2001/XMLSchema-instance">
            <Messages xmlns="http://projectorpsa.com/CommonServices/" xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/"/>
            <ResponseId xmlns="http://projectorpsa.com/CommonServices/">1</ResponseId>
            <Status xmlns="http://projectorpsa.com/CommonServices/">Ok</Status>
            <ServerTimestampUtc xmlns="http://projectorpsa.com/CommonServices/">2018-02-27T19:11:06.216758Z</ServerTimestampUtc>
            <a:ExpenseReports>
               <a:PwsExpenseDocument>
                  <DocumentNumber xmlns="http://projectorpsa.com/DataContracts/Shared/Common/">ER00721</DocumentNumber>
                  <ExpenseDocumentId i:nil="true" xmlns="http://projectorpsa.com/DataContracts/Shared/Common/"/>
                  <ExpenseDocumentUid xmlns="http://projectorpsa.com/DataContracts/Shared/Common/">1152921504607683575</ExpenseDocumentUid>
                  <a:CashAdvanceReturnAmount>0</a:CashAdvanceReturnAmount>
                  <a:CostCenterIdentity xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:CostCenterId i:nil="true"/>
                     <b:CostCenterName>Executive Team (USA)</b:CostCenterName>
                     <b:CostCenterNumber>Executive Team (USA)</b:CostCenterNumber>
                     <b:CostCenterUid>1152921504606867363</b:CostCenterUid>
                  </a:CostCenterIdentity>
                  <a:DocumentName>Expense report created 27 Feb 2018 - A</a:DocumentName>
                  <a:DocumentType>E</a:DocumentType>
                  <a:LocationIdentity xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:LocationId i:nil="true"/>
                     <b:LocationName>USA</b:LocationName>
                     <b:LocationUid>1152921504606855985</b:LocationUid>
                  </a:LocationIdentity>
                  <a:ResourceIdentity xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:ResourceDisplayName>Jack Spratt</b:ResourceDisplayName>
                     <b:ResourceId i:nil="true"/>
                     <b:ResourceReferenceSystemId>E123</b:ResourceReferenceSystemId>
                     <b:ResourceUid>1152921504607111573</b:ResourceUid>
                  </a:ResourceIdentity>
                  <a:VendorIdentity xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:VendorId i:nil="true"/>
                     <b:VendorName>Jack Spratt</b:VendorName>
                     <b:VendorUid>1152921504607055599</b:VendorUid>
                     <b:VendorNumber>Jack Spratt</b:VendorNumber>
                  </a:VendorIdentity>
                  <a:VendorInvoiceDate i:nil="true"/>
                  <a:VendorInvoiceReferenceNumber i:nil="true"/>
                  <a:Vendor xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:VendorId i:nil="true"/>
                     <b:VendorName>Jack Spratt</b:VendorName>
                     <b:VendorUid>1152921504607055599</b:VendorUid>
                     <b:VendorNumber>Jack Spratt</b:VendorNumber>
                     <b:ExpenseReportPayeeFlag>true</b:ExpenseReportPayeeFlag>
                     <b:InactiveFlag>false</b:InactiveFlag>
                     <b:ResourceVendorFlag>true</b:ResourceVendorFlag>
                     <b:VendorInvoicePayeeFlag>false</b:VendorInvoicePayeeFlag>
                     <b:SubcontractorInvoicePayeeFlag>true</b:SubcontractorInvoicePayeeFlag>
                  </a:Vendor>
                  <a:SubcontractorInvoiceDate i:nil="true"/>
                  <a:SubcontractorInvoiceReferenceNumber i:nil="true"/>
                  <a:AllowCloneFlag>true</a:AllowCloneFlag>
                  <a:AllowDeleteFlag>true</a:AllowDeleteFlag>
                  <a:Category>S</a:Category>
                  <a:CompanyPaidAmount>0</a:CompanyPaidAmount>
                  <a:CostCardCount>2</a:CostCardCount>
                  <a:CreatedByUser xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:UserDisplayName>Jack Spratt</b:UserDisplayName>
                     <b:UserId i:nil="true"/>
                     <b:UserReferenceSystemId>E123</b:UserReferenceSystemId>
                     <b:UserUid>1152921504607112369</b:UserUid>
                     <b:EmailAddress>jack@revcorp.bb</b:EmailAddress>
                     <b:FirstName>Jack</b:FirstName>
                     <b:LastName>Spratt</b:LastName>
                     <b:MiddleName i:nil="true"/>
                  </a:CreatedByUser>
                  <a:CreatedTimestamp>2018-02-27T16:07:01.393Z</a:CreatedTimestamp>
                  <a:DisbursedCurrencyIdentity xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:CurrencyCode>USD</b:CurrencyCode>
                     <b:CurrencyId i:nil="true"/>
                     <b:CurrencyUid>1152921504606851838</b:CurrencyUid>
                  </a:DisbursedCurrencyIdentity>
                  <a:EarliestIncurredDate>2018-02-27T00:00:00Z</a:EarliestIncurredDate>
                  <a:LatestIncurredDate>2018-02-27T00:00:00Z</a:LatestIncurredDate>
                  <a:MileageUom>M</a:MileageUom>
                  <a:PaymentVoucherItems>
                     <a:PwsPaymentVoucherItem>
                        <a:Amount>521.75</a:Amount>
                        <a:EffectiveStatus>S</a:EffectiveStatus>
                        <a:ItemCount>2</a:ItemCount>
                        <a:PaymentVoucher i:nil="true"/>
                        <a:ProjectSummary i:nil="true" xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/"/>
                     </a:PwsPaymentVoucherItem>
                  </a:PaymentVoucherItems>
                  <a:Projects xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:PwsProjectSummary>
                        <b:ProjectCode>P001395-001</b:ProjectCode>
                        <b:ProjectId i:nil="true"/>
                        <b:ProjectUid>1152921504607412209</b:ProjectUid>
                        <b:EngagementIdentity>
                           <b:EngagementCode>E001395</b:EngagementCode>
                           <b:EngagementId i:nil="true"/>
                           <b:EngagementUid>1152921504607324698</b:EngagementUid>
                        </b:EngagementIdentity>
                        <b:ProjectName>New Web Services Project (A)</b:ProjectName>
                     </b:PwsProjectSummary>
                  </a:Projects>
                  <a:ReimbursementAmount>521.75</a:ReimbursementAmount>
                  <a:Status>S</a:Status>
                  <a:TitleIdentity xmlns:b="http://projectorpsa.com/DataContracts/Shared/Common/">
                     <b:DepartmentIdentity>
                        <b:DepartmentId i:nil="true"/>
                        <b:DepartmentName>Executive Team</b:DepartmentName>
                        <b:DepartmentUid>1152921504606854181</b:DepartmentUid>
                     </b:DepartmentIdentity>
                     <b:TitleId i:nil="true"/>
                     <b:TitleName>Level 1</b:TitleName>
                     <b:TitleUid>1152921504606875471</b:TitleUid>
                  </a:TitleIdentity>
                  <a:TotalAmount>521.75</a:TotalAmount>
                  <a:DisbursedCurrencyDecimalDigits>2</a:DisbursedCurrencyDecimalDigits>
                  <a:ExpenseDocumentVatFlag>false</a:ExpenseDocumentVatFlag>
                  <a:ExpenseDocumentLockedFlag>false</a:ExpenseDocumentLockedFlag>
               </a:PwsExpenseDocument>
            </a:ExpenseReports>
            <a:CreateExpenseReportsPermissionFlag>true</a:CreateExpenseReportsPermissionFlag>
         </PwsGetExpenseReportsResult>
      </PwsGetExpenseReportsResponse>
   </s:Body>
</s:Envelope>

PwsGetExpenseReports - Common Errors and Warnings

For all errors and warnings please refer to the Complete List of Errors and Warnings

ErrorNumber	ErrorCode	ErrorText
65168	SpecifiedResourceDoesNotMatchExpenseReportResource	The resource display name for an expense report mapping item must match the expense report resource.
65492	ExpenseDocumentRefInvalid	ExpenseDocumentRef is required
65494	ExpenseDocumentNotFound	Expense document not found.