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Cost Card History Form

You will reach this from the Cost Cards tab of the Pre-Invoicing Adjustments Form or the Cost Card Review tab of the Invoice Editor.
This is a read-only form that displays a chronological history for a single cost card. The history includes when the card was submitted and approved, and by whom, as well as each adjustment that has been applied to the card. This form is useful to help answer questions such as why the value after adjustments of a certain time or cost card is what it is.

Resource – The resource to which this cost card pertains. This field may be blank if the card is a company-paid cost as opposed to a cost from an expense report.
Current Project – The current project associated with the time or cost card.
Date – The date that the resource performed the work for time cards, or the date that the expense was incurred for cost cards.
Current Expense Type – The current expense type associated with the cost card. See the section on Expense Types for more information.
The information will be displayed in the columns of the grid below:

  • Entered on – The date and time that the adjustment was created.
  • Adjustment – The type of adjustment.
  • Entered By User – The user that entered the adjustment.
  • Approved By Finance/Proj Mgmt – These columns will display checked boxes to show approval by Finance and Proj. Mgmt, or unchecked boxes to show the lack of approval. If these columns are entirely blank, the adjustment does not require approval.
  • Value After Adjustment – The value of the card after the being adjusted.
    • Disbursed – The amount that the resource was reimbursed, minus VAT, converted into the Engagement Currency.
    • Client – This is the amount that the client will get billed for each individual cost card, which is the sum of the disbursed amount plus the markup amount.
  • Currency – The currency of the monetary values on each card.
  • Explanation – The explanation entered when an adjustment was made.


< Previous Cost Card, Next Cost Card >, and Close – If there are multiple time/cost cards to this invoice, you may navigate between them by pressing the < Previous Cost Card and Next Cost Card > buttons. Otherwise, press the Close button to exit the form. Note that if you have checked one or more cost cards, the next and previous buttons will navigate between the checked cost cards only.

Drilling Down into Adjustment Details

When viewing the history of a single cost card from the Invoice Editor, it is sometimes useful to be able to see what other cards were included on the same adjustment and the effect of that adjustment on the invoice as a whole. For adjustments that were made on an invoice, this can be accomplished by double-clicking on an adjustment in the Cost Card History form, which will bring up the Adjustment Detail form for that particular adjustment.

Understanding Adjustment Icons

The Cost Card History form may display one or more icons next to each adjustment. A Key is shown at the bottom of the form to explain the significance for each icon. Note that the color of the text of the entry is also significant on this form.

  • Approved Adjustments – Indicates that an adjustment has been approved by both the finance and project management approvers.
  • Pending Adjustments – Indicates than an adjustment still needs to be approved by the finance and/or project management approver.
  • Suppressed from Invoice – Indicates that the adjustment involved writing down the time or cost card to zero value and that the user elected to suppress the card from being displayed on the printable invoice.
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