Linking and Syncing Smartsheet Sheets with Projector Projects
To link a Projector project to a Smartsheet sheet, update the Task Management Approach to “Smartsheet Integration” and select an available Smartsheet template.
Note that changing the task management approach for a project that already has a task plan (e.g. an existing DTM project), will delete the existing task plan and replace it with the contents of the newly linked template.
Linking - What happens when a project is Smartsheet enabled?
The System (Projector) does some behind the scenes magic when the project is created and each time the project setup is saved with a new template.
A new Smartsheet “sheet” is generated from the selected Smartsheet template
The current Projector project is then linked to the newly created Smartsheet sheet
A Smartsheet <> Projector “sync” is executed to push project data to the sheet and sheet data to the project
Two-Way Syncing - How does it work?
Projector project data → Smartsheet sheet (task plan)
Working days and holidays
Role updates
New as of Aug 19, 2023 - On the initial synchronization after linking, but not on subsequent syncs, roles from the linked Smartsheet sheet are created in the Projector project. If a resource is assigned to the role and the resource name matches with the resource display name in Projector, the newly created project role will be assigned to the resource in question.
Task type updates (task types are cleared if a type is missing)
Updated role resource assignments
Task % complete (future enhancement)
Undeleted & repaired tasks in necessary
Smartsheet planning data → Projector project
Task name & duration
Task assign to (role) & allocation %
Task start and end date (duration is calc’d by Projector)
Task type
Open/closed for time
Projector does some work behind the scenes
Makes task plan data available to:
Budgeting
Reporting
BI tool use
… and the rest of Projector
Emails are generated as appropriate