Error - Payment voucher cannot be approved because there is no accounting period open for A/P transactions

Owned by Thomas Sherman (Deactivated)
Last updated: Jan 03, 2018Version comment
3 min read

When setting a payment voucher to approved, you may encounter the following error message. Payment voucher cannot be approved because there is no accounting period open for A/P transactions

If you are approving in Projector Web, please see Approve to Pay - This action cannot be completed because the accounting period is closed

This error message is thrown when the Payment Voucher's date is in an accounting period closed for AP and there are no future accounting periods opened for AP.

Solution 1

Based on the payment voucher's date, often today's date, open the accounting period for AP transactions. If this is the beginning of a new month or year, you may need to make a new period. If you cannot use today's date, then move on to solution 2.


Solution 2

Open the payment voucher and change the date to a period that is open for AP. If you do not yet have a payment voucher created move on to solution 3.


Solution 3

If you need to create a blank payment voucher and set the date yourself, follow these steps.

  1. Go to your Payment Vouchers tab. If you don't have one, choose View | Time and Expense | Payment Voucher Browser
  2. Click Create Payment Vouchers from the lower left dropdown
     
  3. Search for the resource that needs the PV created
  4. Create the voucher

  5. Set the date and mark it Approved
     
  6. Save it