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An AR transaction's accounting period is determined by its Issue Date. The issue date is specified on the Invoice Editor MP - Invoice Tab. If the accounting period is closed for AR, the AR transaction will fall into a later accounting period.
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For transactions in Pending status, click the 
icon next to the accounting period. This displays a list of accounting periods open for AR.
Mappings
AR transactions may hit the following accounts. These accounts are mapped using the Cost Center Editor and the Expense Type Editor. To determine the cost center for a transaction, right click and choose Open. In the lower grid there is a cost center column for each account. To learn more about mappings please see Account Mappings and Projector Accounting Transactions.
Account | Description |
|---|---|
Time WIP |
Cost WIP |
Deferred Revenue |
Accounts Receivable |
Tax Payable |
Time Revenue |
Time Billing Adjustments |
Cost Revenue |
Direct Expense |
FX Variance |
Reapply Mappings
If you edit a cost center to update the account mappings they will not be applied to any existing transactions – even if the transactions are failed. To start using the new mappings you must first set the transaction to pending and then click the Reapply Mappings button. Please see the Integration Overrides page for more information.
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Searches are made against invoices. The following search options are available.
Field | Description |
|---|---|
Search | Each invoice has the following fields searched:
|
Company | If you have more than one company then narrow the results. Companies represent those entities within the organization that keep distinct financial records, report to different taxing authorities, or maintain their books in different base currencies. |
Date Range | Search on the payment voucher date. Leave the From date blank to find all transactions from the beginning of time. Leave the To date blank to find all transactions from until the end of time. Leave both blank to search for any time period. |
Accounting Periods | Query for transactions between the specified accounting periods. |
Status | Tick the checkbox for each type of status you want returned. See the Transaction Status section of the Managing Accounting Transactions how-to for a more in depth explanation of status. |
Overrides
You can override the status, accounting period, and account mappings. Please see the Integration Overrides page for details.
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This form provides an in-depth view of a single A/R transaction. To view the details of a transaction, right click and choose Open.
Transaction Fields
Field | Description |
|---|---|
Invoice | The number and the name of the invoice |
Transaction #/Type | Transaction numbers are sequentially assigned by Projector. |
Client |
Engagement / Project |
Company |
Accounting Period |
Status | See Managing Accounting Transactions for an explanation of status |
Accounting System Confirmation # | Your accounting system will give Projector a unique |
Credit Memo Confirmation # | Confirmation for prepayments |
Application Confirmation # | Confirmation that the credit memo was applied to the invoice. |
Transmitted | The date when the transaction was sent to your accounting system |
Confirmed | The date when your accounting system confirmed the transaction |
Notes | Any notes associated with the transaction can be viewed and maintained here. |
Financial Summary | Presents an at-a-glance summary of the transaction from a financial viewpoint.
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Transaction Grid
The grid displays a line item describing what was transmitted to your accounting system.
Cost Center | The cost center affected by the transaction. |
Account | The account affected by the transaction. Account numbers are determined by the cost center. |
Engagement Debit |
Engagement Credit |
General Ledger Debit |
General Ledger Credit |